Job Description

Administrative Assistant – Full-Time
Spine Medicine and Surgery of Long Island
Location: Ronkonkoma, NY

Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, proactive, and dependable full-time Administrative Assistant to support our Practice Manager and leadership team.

Position Overview:

We are looking for a motivated Administrative Assistant to serve as a key partner to the Practice Manager. This role requires exceptional organizational, project management, and communication skills. The ideal candidate will excel at managing calendars, supporting practice operations, assisting with marketing initiatives, and helping to execute projects that ensure efficiency and growth across the organization.

Key Responsibilities:

• Manage and coordinate the Practice Manager’s calendar, meetings, and appointments

• Organize, monitor, and assist with email communications, ensuring timely follow-ups on priority items

• Assist in creating, maintaining, and executing project management tools and workflows to keep the team aligned and on schedule

• Track and follow up on action items, ensuring projects and assignments are completed accurately and on time

• Prepare reports, presentations, and documentation as needed

• Coordinate with internal staff and external partners to support smooth day-to-day operations

• Maintain confidential files and records with accuracy and discretion

• Assist with administrative tasks including correspondence, scheduling, billing support, and vendor communications

Qualifications:

• Prior experience as an administrative assistant, executive assistant, or office coordinator required (healthcare experience preferred but not required)

• Strong organizational and multitasking skills with exceptional attention to detail

• Excellent communication and interpersonal abilities, both written and verbal

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with EMR or other practice management systems

• Experience with project management software (e.g., Asana, Trello, Monday.com) preferred

• Ability to handle sensitive and confidential information with professionalism

• Marketing or social media management experience a plus

Job Details:

• Hours: Full-time position, exact schedule may vary (30–39 hours/week)

• Remote Work: Not available

• Benefits: Eligibility after a waiting period (specific benefits apply)

Our Workplace Culture:

• Detail-Oriented: We prioritize accuracy and precision in all operations

• Outcome-Driven: We focus on efficiency and delivering results for both staff and patients

• People-Centered: We value collaboration, fairness, and compassion in all interactions

• Team-Oriented: We thrive in a supportive, cooperative environment where everyone contributes to success

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