Job Description

Full Time

Location:Houston, TX (Remote & On-Site as Needed)

We are seeking a highly skilled Executive Assistantto support a high-profile client with both professional and personal organizational needs. This role requires a proactive, detail-oriented, and resourceful individual who can anticipate needs, streamline processes, and help maintain efficiency in a dynamic and fast-paced environment.

Key Responsibilities:

• Serve as a trusted right-hand to the client, ensuring their calendar, travel, and day-to-day priorities are meticulously managed.
• Anticipate needs and proactively address tasks, minimizing the need for direction or follow-ups.
• Organize and maintain detailed notes from recorded calls, ensuring follow-ups and next steps are documented and executed efficiently.
• Work closely with the existing Executive/Personal Assistant to coordinate household and personal affairs.
• Handle household management tasks and oversee projects as needed, ensuring seamless operations.
• Coordinate complex travel arrangements with a high level of detail and foresight.
• Maintain discretion and confidentiality in all matters, acting with professionalism and integrity.
• Respond to emails, texts, and calls promptly within the client’s preferred timeframe (8 AM – 5 PM ET, with Sunday email reviews).

Ideal Candidate Profile:

• Highly detail-oriented, process-driven, and forward-thinking.
• Possesses strong organizational and problem-solving skills, with the ability to manage multiple priorities.
• Experienced in household management, event coordination, and travel planning.
• Tech-savvy, with the ability to integrate digital tools for efficiency.
• Strong written and verbal communication skills.
• “Worldly” and well-rounded with life experience that enables sound judgment and adaptability.
• Proactive and assertive in managing responsibilities without constant oversight.
• Must be comfortable working remotely and reporting on-site as needed in Houston.

Schedule & Expectations:

• Must be available to respond and assist during standard business hours and occasional weekends as needed.
• Flexibility to adjust based on the client’s travel and time zone shifts (including working earlier when the client is abroad).
• Ability to work independently while also collaborating closely with the primary Executive/Personal Assistant.

Compensation & Benefits:

• Competitive salary based on experience.
• Benefits package available.
• Opportunity to work with a high-profile executive in a dynamic and rewarding role.

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