Job Description

HPTY is seeking an experienced Legal Secretary to join our Buffalo office. The Legal Secretary provides support to attorneys by e-filing, calendar management, assisting in document production and other support duties.

HPTY offers a competitive salary complemented by a full, comprehensive benefits package including Medical Insurance, Vision Plan, Dental Insurance, Life Insurance, 401k, Short and Long Term Disability and Profit Sharing.

Litigation Legal Secretary candidate(s) must have at least three years of experience as a Litigation Legal Secretary in a law firm and have very strong MS Word and Excel skills, and type at least 60 wpm. Responsibilities will vary but will include document production, e-filing documents with the courts, managing calendars of the attorneys, paper filing, scheduling conference calls, communicating with clients, court officials and others for attorney(s) and/or paralegal(s) to whom assigned.

The primary responsibilities of this position include, but are not limited to:

• Draft, transcribe, proofread, edit and file court documents and related correspondence, memorandum, pleadings and related documents
• E-file and paper file documents with local, state, federal and appellate courts
• Handle the incoming and outgoing mail for the attorneys supported
• Maintain team and court calendars and keep attorneys aware of scheduled events and approaching deadlines
• Schedule meetings, conference calls, assist with travel arrangements when necessary and reserve conference rooms
• Communicate by phone and email with clients, maintaining professionalism and a high level of customer service and professionalism at all times
• Schedule depositions
• Enter time and handle billing for assigned timekeepers
• Assist in trial preparation
• Maintain files on a regular basis
• Coordinating travel arrangements and processing expense reports
• Answer and handle incoming phone calls in a professional manner
• Assist fellow workers and/or other timekeepers as needed and requested

Successful candidates will be self-motivated and able to prioritize, have a high level of organizational skills and possess a strong work ethic. This is truly a team environment and your legal knowledge, skills and reliability will be rewarded here! Employees are offered a generous benefits package and work with a great team.

Required Skills and Experience:

• High School diploma required, Bachelor’s degree preferred.
• Three or more years of legal litigation secretarial experience is required;

Why Hawkins Parnell Thackston & Young?

Over the last half-century, we have grown to include more than 350 lawyers and professional staff in ten offices located in Atlanta, Austin, Charleston, Chicago Dallas, Los Angeles, Napa, New York, St. Louis, and San Francisco. Our firm represents some of America’s largest corporations, small local businesses and individual clients in high-risk litigation and business disputes across the country. Our continued success relies on one distinction - OUR PEOPLE. We are committed to our people by providing a culture that is vibrant, challenging, and rewarding with an environment to choose your career path and experience opportunities and benefits not present at every firm.

We value diversity and strive to create a supportive environment that enables all of our personnel to achieve and deliver excellence in their professional careers. We actively embrace different backgrounds, viewpoints and perspectives as we endeavor to promote diversity in our workplace and our community. Many of our attorneys and staff participate in pro bono programs and community service to provide social, legal and economic opportunities to the underprivileged and disadvantaged.

Hawkins Parnell Thackston & Young is an Equal Employment Opportunity Employer.

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